Food cost reports
The Reports page is the payoff for good counts, current prices, and mapped sales: what your inventory is worth, what you’re running low on, and what your food cost really is. Reports are for managers and admins.
The reports hub
Three headline numbers, each linking to its full report:
- Inventory value — what’s on your shelves right now, in dollars.
- Items below par — how many items need ordering.
- Month-to-date theoretical food cost — what your sales so far this month should have cost you.
Inventory valuation
Values every item using its latest submitted count and current cost. Items with no cost set are listed separately and called out — they’re never quietly counted as $0, so the total you see is a total you can trust.
Below par
Every item whose on-hand is under its par, with on-hand, par, and how short you are. This is your ordering worklist — and it feeds the suggested quantities in purchase orders.
Theoretical vs. actual food cost
The heart of the platform. Two numbers, side by side:
- Theoretical — every Square sale in the period, costed through its mapped recipe (modifiers included). This is what the period should have cost.
- Actual — what you really used, worked out from your inventory counts and purchases over the same period.
The gap between them is where money leaks: waste, over-portioning, spills, comps, theft, or a recipe that doesn’t match what’s actually being made. The report is honest about its blind spots — if some sales are unmapped, revenue is missing, or the period’s count dates don’t line up exactly, it says so right on the page instead of showing a false-precision number.
To get an actual number you can trust, bracket the period with two solid counts — a full inventory count at the start and end of the month works well.
Menu profitability
Your real Square sales for the period, grouped by menu item, with each size-and-modifier combination expandable underneath. See what each item earns versus what it costs to make — and find the bestseller that’s quietly making you nothing.
Purchase history
Every line from your closed purchase orders in the period, filterable by vendor and item, with a CSV download for your bookkeeper.
Price history
Its own page in the menu: price trends across everything you buy, biggest movers, outliers, and a feed of recent changes — plus a per-item view of price over time. Powered by your approved receipts, so the more invoices you scan, the sharper it gets.